An updated software tool coming Friday will warn you if you include personally identifiable information in your Microsoft Outlook emails.
The service is launching the Digital Signature Enforcement Tool, or DSET version 1.6.1 on Dec. 5, which will provide Microsoft Outlook email users with an updated interactive, automated virtual assistant that will help protect their personally identifiable information, according to a news release.
The DSET tool — updated from DSET 1.6.0 which is used across the Air National Guard, Air Force Reserve Command and Air Force Space Command — detects personal information before it is sent out in an email exchange.
The updated DSET tool detects personal information before it is sent out in an email exchange. Now used Air Force-wide, its earlier 1.6.0 version was used by the Air National Guard, Air Force Reserve Command and Air Force Space Command.
The DSET tool scans for unencrypted PII in the form of social security numbers, leaving overall responsibility on the user to safeguard the sensitive information in all of its forms, the release said.
"First, the user should ask him or herself if the PII in the email is truly necessary," said Alonzo Pugh, a cyber business system analyst for 24th Air Force in the release. "DSET scans the email draft before transmission.
"If PII is identified, DSET will notify the user through a series of pop-up windows," Alonzo Pugh, a cyber business system analyst for the 24th Air Force, said in the release. "This interactivity allows the user to make a conscious decision of how to proceed with the information in question."
Users can also electronically exchange information through the approved Defense Department file exchange services found at https://safe.amrdec.army.mil/safe/.